We understand that times are uncertain due to
COVID-19; which is why we are offering a new, flexible
and risk-free cancellation policy that allows you to
register now and transfer from in-person to live
streaming or to cancel for a full refund up to 60 days
before the event with no penalty. If you need to make
changes to your registration prior to the conference
please contact us at firstname.lastname@example.org.
Author (Student and Committee)
Presenter Only (Regular)
80 USD/ Per One
50 USD/Per Page
1. 15 minutes Oral presentation / Poster
Presentation for every author and presenter
2. Conference Proceeding for
participants who registered with full paper.
3. Conference program for
4. Certificate of
participation for all participants
5. Lunch, coffee breaks and
Dinner on Nov. 6 for all participants
6. All sessions are
available to all participants
1. Each paper must be no more than
8 pages (including the abstract, figures, tables, and references). Extra pages will be charged $50 (US dollars) per extra page.
2. At least one of the authors listed on the accepted paper must pay the registration by the requested registration deadline.
3. The student price is only applicable to the
First author who is a full-time student currently.
If it is difficult to pay by USD, EURO and RMB are acceptable. Before you make payment by EURO or RMB, please let the conference secretary know.
5. The payment methods will be indicated on the registration form, for which the download link will be indicated on the notification letter. Please look out for your email.
6. For those listeners, who do not need to submit a paper or an abstract to the conference, we advise you to
register online directly. Easy and quick!
7. Please send the required documents:①final paper; ②signed copyright form; ③filled registration form; ④payment proof to email@example.com to finish the registration.
additional paper registration is only applicable to
the same auhtor who registered with more than one
paper, which means the first paper need to register
as normal, then the extra papers can be registered
with "additional paper" price.
registration fee will not be refunded if the
participants are unable to attend the conference due
to personal reason.
participants request cancellation and refund due to
personal reasons, the following refund policy
60 days ahead
of the conference: Full refund but 30 USD service
fee is excluded
45 days ahead
of the conference: 50% of payment refund
Within 30 days
ahead of the conference: No refund
Refund requests must be made in writing or via
email to the respective conference secretary.
The ICEEL cannot refund or pay any compensation
where could not attend the conference is prevented
by reason of circumstances which amount to “personal
reason”. Such as travel difficulties, visa problems,
health issues, financial default etc.
The ICEEL cannot accept responsibility, refund or
pay any compensation where the performance of the
conference is prevented or affected by reason of
circumstances which amount to “force majeure”.
Circumstances amounting to “force majeure” include
any event which we could not, even with all due
care, foresee or avoid. Such circumstances include
the fire, flood, explosion, storm or other weather
damage, break-in, criminal damage, riots or civil
strife, industrial action, natural or nuclear
disaster, fire, adverse weather conditions, war or
threat of war, actual or threatened terrorist
activity, epidemic and all similar situations beyond
Conference Date and Place
The organizer has the right to change the date and
place of the conference under the reason of
circumstances such as weather damage, criminal
damage, riots or civil strife, industrial action,
natural or nuclear disaster, adverse weather
conditions, war or threat of war, actual or
threatened terrorist activity, epidemic etc. The
participants of the conference are obliged to
cooperate with the organizer's change and refund
A visa is NOT necessary for US passport holders visiting Japan
for a short-term stay of less than 90 days with the purpose of
tourism and business.
*Please note that the visa waiver arrangement with the United
States does NOT apply to U.S. individuals wishing to travel to
Japan for news media related activities, attending depositions
taken by U.S. Consul, or for U.S. Federal Government employees
on official business or transit to/from official mission.
List of Nationals and Citizens of Countries and Regions with
Reciprocal Visa Exemption Arrangements with Japan
Please note that in principle we do not accept an application
from B-1 and B-2 U.S. visa status holders.
You must be a resident of DC, VA, or MD in order to apply for a
visa through the Embassy in DC.
To check the location of the Embassy/Consulate-General with
jurisdiction over your place of residence, please click here.
As a general rule, the visa applicant should come in person with
exception of applications for diplomatic/official visas and
applications through formal application agencies.
In general, a visa is only valid for one entry. A visa is valid for 3 months from the day of issuance. Therefore, entry into Japan should occur within this time frame.
A Multiple entry visa is valid for 1 to 5 years. Multiple entry visas can be issued to citizens of countries that Japan has bilateral agreements with and to visitors with business purposes.
A Double-Entry Transit visa is valid for 4 months and can be used twice (once on the way to your destination and once on the return trip) to complete a round trip.
Application Form and Necessary Documents
Embassy/Consulate General of Japan will not make copies. If you need original documents, please bring the original plus one copy.
Passport with sufficient validity date (An alien travel document must have 6 months or more validity)
Visa Application Form
Visa Application Form [PDF]
Photo (passport size, attached to the visa application form)
Additional Forms Guarantee Letter
Invitation Letter/Reason for Invitation
Please note the information above is just for your reference.
For the detailed information, please check with local embassy in
your country or visit http://www.immi-moj.go.jp/english/index.html.
Please Note: Please note
ICEEL conference and the organizing committee of the conference
are not authorized to assist with the VISA process beyond
providing the Notification of Invitation Letter issued by ICEEL
Conferences and Conference Committee Board. Should your
application be denied, ICEEL Conferences and the organizing
committee of the conference cannot change the decision of the
Ministry of Foreign Affairs, nor will ICEEL Conferences and the
organizing committee of the conference engage in discussion or
correspondence with the MOFA or the Embassy on behalf of the
applicant. The registration fee cannot be refunded when the VISA
application of individual being denied.